Rental Agreement

(Please read – then click on the “Rent Now” button at the bottom of the page.) 

1.    CHECK-IN/OUT:  Check-in is after 3 P.M. EST and check-out is 11 A.M. EST.  No early check-ins are permitted.  Due to time constraints of the cleaning crew there will be a minimum fee of $50 for any late check-out.

2.    SMOKING:  This is a non smoking cabin.  The Damage Deposit will be forfeited and an additional fee charged for deodorizing the cabin whenever smoking is believed to have occurred.

3.    PETS:  Pets are NOT permitted in the cabin.  NO EXCEPTIONS.  The Damage Deposit will be forfeited and an additional fee charged for cleaning whenever animals are believed to have been present in the cabin.

4.    MINIMUM AGE:  We will not rent to anyone under 21 years of age unless accompanied by an adult guardian or parent.  Vacationing students or others attempting to circumvent this rule will forfeit all rental monies, including the Damage Deposit, and will be evicted from the premises immediately.

5.    DAMAGE DEPOSIT:  $150 of your total payment serves as a damage deposit. The deposit is NOT applied toward rent; however, it is fully refundable approximately fourteen (14) days after departure, provided the following provisions are met:

a.  No damage is done to cabin or its contents, beyond normal wear and tear.

b.  No smoking in the cabin has occurred.

c.  No pets or contraband have been present on the property.

d.  All debris, rubbish and discards are placed in refuse containers outside and soiled dishes are placed in the dishwasher and cleaned.

e.  All keys are left on kitchen counter and cabin is left locked.

f.  All charges accrued during the stay are paid prior to departure.

g.  No linens are lost or damaged.

h.  No Early check-in or late check-out has occurred.

i.  Maximum occupancy has not been exceeded.

j.  No theft has occurred.

k.  No charges are incurred due to smoking, pets, extra cleaning, theft, vehicle towing or collection of rents or services rendered during the stay.

l.   All provisions of the Rental Agreement have been followed.

m. See “CANCELLATIONS” section below for further reasons for reductions of Damage Deposit.

6.    CLEANING FEE:  There is an additional charge of $80 for cleaning the cabin after your departure.

7.    PAYMENT:  

8.    CANCELLATIONS:  Should your plans change, there is a minimum $50.00 cancellation fee.  (Sorry, no exceptions.)  The following guidelines will apply:

9.    LONG RESERVATIONS (Two Weeks or More):  There is no price reduction for long term rentals. In addition, renters must agree to a weekly cleaning at the normal cleaning rate. Payment must be made in full at least one hundred twenty (120) days in advance. Renters who cancel one hundred twenty (120) days prior to the scheduled arrival date will receive a full refund minus a $25 per day cancellation fee.  Cancellations after this date will result in the forfeiture of all fees except the Damage Deposit and cleaning fee.

10.  MAXIMUM OCCUPANCY:  No more than six (6) adults or six (6) persons total may be in the Treehouse Cabin at any time.  No more than six (6) adults or six (6) persons total may be in the Bearclaw Cabin at any time.(Example for Treehouse: 4 adults and 2 children are permitted – 2 adults and 7 children are NOT permitted – Example for Beaarclaw: 2 adults and 2 children are permitted - 5 adults in Bearclaw are NOT permitted.) 

An adult is defined as anyone who has reached their 18th birthday.

Any party found to be in violation of this policy will forfeit their entire Damage Deposit and incur an additional charge of $25.00 per person per night.

If guests are found to be in violation of this policy while inhabiting the premises they will be evicted immediately and lose all monies associated with their stay.

College students and group parties:  You have been warned!

11.  INCLUSIVE FEES:  Rates include a one-time linen-towel setup.

12.  NO DAILY MAID SERVICE:  While linens and bath towels are included in the cabin, daily maid service is not included in the rental rate.  We do not permit towels or linens to be taken from the cabins.

13.  RATE CHANGES:  Rates are subject to change without notice.

14.  FALSIFIED RESERVATIONS:  Any reservation obtained under false pretense (including, but not limited to, the number of persons staying in the cabin OR animals present) will be subject to forfeiture of advance payment, deposit and/or rental money, and the party will be evicted or not permitted to check in.

15.  PARKING:  Parking is limited to two (2) vehicles per cabin.  Vehicles are to be parked in designated parking areas only.  Parking on the road is not permitted.  Any illegally parked cars are subject to towing.  All applicable fines/towing fees will be paid by the vehicle owner.

16.  HOT TUBS:  When using the hot tub, remember there are certain health risks associated with this facility.  Use at your own risk.  Our housekeepers drain, sanitize, refill and replenish chemicals in all tubs as necessary.  Therefore, the hot tub may not be warm till later in the evening.  Hot tub covers are for insulation purposes ONLY and are not designed to support weight.  DO NOT STAND OR PLACE OBJECTS OF ANY KIND ON THE HOT TUB COVERS; they will break and you may be charged for replacement.  Remember, when not using the hot tub; leave the cover on so that the hot tub will stay warm. If the hot tub fails, we will do our best to have it repaired, but please understand there is no such thing as an emergency hot tub repair! Hot tub repairmen have lives too.

17.  WEATHER/STORM POLICY/ROAD CONDITIONS:  No refunds will be given for storms, inclement weather or acts of God.  Mountain roads can be curvy and steep.  Gravel drives are well maintained, however we highly recommend four wheel drive and/or chains during the snow months. We do not refund due to road conditions and cannot pay for or arrange for towing of vehicles that have become stuck.

18.  CIRCUMSTANCES BEYOND OUR CONTROL:  No refunds will be given for circumstances beyond our control.  This includes severe or inclement weather, failure of public utilities or outside services.  This includes, but is not limited to, electricity, heat, and satellite TV. If the hot tub fails, we will do our best to have it repaired, but please understand there is no such thing as an emergency hot tub repair! Hot tub repairmen have lives too.

19.  LIABILITY:  Our cabins are privately owned.  The owners are not responsible for any accidents, injuries or illness that may occur while on the premises or its facilities.  The Owners are not responsible for the loss of personal belongings or valuables of the guest.  By accepting this reservation, it is agreed that all guests are expressly assuming the risk of any harm arising from their use of the premises or others whom they invite to use the premises.

20.  ITEMS LEFT AT THE CABINS: Any items left behind by our guests will be returned only if requested by the guest. There will be a minimum charge of $25.00 plus the cost of shipping and insurance. The total amount will be charged to the guest and may be deducted from the security deposit at our descretion.

21. -WRITTEN EXCEPTIONS:  Any exceptions to the above mentioned policies must be approved in writing in advance.

22.  By clicking on the “Reserve Now” link below you agree to abide by all the terms of this contract.